Thank you for your interest in Activate 2018. We are excited for this year’s conference with technical sessions, workshops, panels, and discussions– all delivered by the world’s best and brightest across the industry. We know that the conference will be a benefit to those working with or interested in search and discovery, but in case you need help convincing your management, we have drafted the below sample justification letter. Just copy and paste the below into an email or Word document, and complete the sections in bold.
Subject: Request to Attend Activate 2018
Dear [Decision Maker Name],
I have been invited to attend Activate, The Search and AI Conference, October 15-18 in Montreal, Canada. This two-day conference, preceded by two days of hands-on technical training, will give me an opportunity to be face to face with the creators and thought leaders behind Apache Lucene/Solr, the most widely deployed search platform in the world. Along with hearing and learning from the Solr community, I will have the opportunity to attend sessions focused on building intelligent search applications by enhancing search with AI techniques like NLP, Entity Extraction, Text Analytics, ML Algorithms, and Knowledge Graphs.
The conference is composed of training workshops, panels, over 40 breakout sessions, and a wide range of networking opportunities with Lucene/Solr and AI experts and users, all focused on delivering smart data experiences through search and AI. From technical tutorials and tips and tricks, to sessions led by individuals from large enterprises that use the technology to drive better customer experiences, this conference will help strengthen my skills and understanding of how to make the most of my Lucene/Solr and machine learning knowledge.
Throughout the conference, I can attend sessions that are directly applicable to my work and to [COMPANY]. Lucene/Solr users and experts across all industries will be on hand to showcase how they are using the technology and the results they have achieved. I will gain valuable insight into the latest trends in the industry, upcoming features, and how we can maximize our investments in search and AI.
I’ve estimated my costs for the trip:
Hotel: [X nights] at [$XXX]/night*: [$XXX]
Registration Fee: [$XXX]
Also, if I register early, I can take advantage of their early bird pricing. Let me know if I can provide you with any additional information and what your thoughts are on my attendance at the event. In the meantime, I’ll make sure to keep you in the loop on any updates. I look forward to hearing from you soon.
[Add Standard Sign-off]
*Conference attendees have access to a negotiated rate at the conference hotel, Le Centre Sheraton Montreal. These rates are available on a first come, first serve basis through September 24, 2018. The sooner I book my accommodations, the more likely I am to qualify for the negotiated hotel rate.